Is Simple Invoice Generator really free?

Yes. You can create up to three invoices completely free, with no credit card required and no expiry date. The free plan is designed for freelancers who are just getting started or who only send invoices occasionally. On it you can build a complete, professional invoice — your logo, business and client details, itemised line items, taxes, discounts, and payment terms — then export it as a PDF or email it directly to your client. The three-invoice limit applies to your whole account, so once you have created three, you would upgrade to the Pro plan to keep going. Pro costs $9 per month or $79 per year and removes the invoice limit entirely while keeping every feature, including client management, invoice tracking, email sending, and multi-currency support. There is no long-term commitment — you can upgrade, downgrade, or cancel at any time from your account settings.

Can I use this as a freelance invoice generator?

Absolutely — Simple Invoice Generator is built specifically for freelancers, contractors, consultants, and small businesses. You can create a polished invoice in just a few minutes: add your details and logo, list your services or hours with rates, and the totals calculate automatically. It works well across professions, whether you are a graphic designer billing for design concepts and revision rounds, a photographer charging for sessions and licensing, a web developer invoicing hourly work and project milestones, or a consultant billing retainers and expenses. You can save each client's details once and auto-fill them on future invoices, track whether each invoice is draft, unpaid, paid, or overdue, and email invoices to clients directly from the app with the PDF attached — on both the free and Pro plans. There is no accounting knowledge required and nothing to install, so you can send your first professional invoice in the same sitting.

Can I export invoices to PDF?

Yes. Every invoice you create can be exported as a professional PDF with a single click, on both the free and Pro plans. The generated PDF includes everything a client expects to see: your logo and business details, the client's information, a clear invoice number, issue and due dates, itemised line items with quantities and rates, any taxes or discounts, and the total amount due. The layout is clean and print-ready, so it looks professional whether your client views it on screen or prints it out. You can download the PDF to keep for your own records or to upload elsewhere, or you can email it to your client directly from the app, with the PDF attached automatically. Because the invoice is generated from your saved company and client details, your branding stays consistent across every invoice you send, without having to reformat anything each time.

What currencies are supported?

Simple Invoice Generator supports eight currencies: US Dollar (USD), Euro (EUR), British Pound (GBP), Swiss Franc (CHF), Canadian Dollar (CAD), Australian Dollar (AUD), Japanese Yen (JPY), and Serbian Dinar (RSD). You can set a different currency for each individual invoice, which makes it practical if you work with international clients or bill customers in more than one country. The chosen currency symbol and formatting are applied automatically to the line items, subtotal, taxes, and total on both the on-screen invoice and the exported PDF, so everything displays correctly for your client. This is useful for freelancers and small businesses that take on cross-border work — for example, a designer based in Europe billing a client in the United States, or a consultant invoicing across several markets — without needing separate tools or manual currency formatting for each invoice. Multi-currency support is available on every plan.

Can I send invoices directly to clients?

Yes. You can email invoices to your clients directly from within the app on both the free and Pro plans, with the invoice attached automatically as a PDF, so there is no need to download the file and attach it to a separate email yourself. The email is sent from the app to the client address you enter, which keeps your invoicing workflow in one place and saves a few steps on every invoice you send. On the free plan this works within the three-invoice limit; upgrading to Pro removes that cap so you can send as many as you need. Sending directly from the app is particularly handy once you are invoicing regularly, because it removes the repetitive download-and-attach step and helps your invoices reach clients quickly and consistently. As with the rest of the app, your saved company details and branding are applied automatically, so every invoice looks professional.

Your invoices and client data are stored securely in Google's Firebase infrastructure, the same platform the app is built on. Access is tied to your account, so your invoices, clients, and settings are only available when you are signed in — other users cannot see your data. We do not sell your data to third parties. Because everything is saved to your account in the cloud rather than to a single device, your information stays available when you switch between your desktop, tablet, and phone, and you do not risk losing invoices if a device is lost or replaced. You stay in control of your own records: you can edit or remove invoices and client details at any time from within the app. If you ever stop using the service, your account data remains yours to manage. Keeping your business information private and under your control is a priority for the app.

Can I cancel my Pro subscription anytime?

Yes. You can cancel your Pro subscription at any time from your account settings — there is no long-term contract and no cancellation fee. When you cancel, your Pro features remain active until the end of the billing period you have already paid for, so you do not lose access immediately; after that, your account simply returns to the free plan. Your existing invoices and client data are not deleted when you downgrade — they remain in your account, and you can continue viewing and exporting them within the limits of the free plan. If you later decide you need to remove the invoice limit again, you can re-subscribe to Pro at any time and pick up where you left off. This flexibility means you can move between the free and Pro plans as your invoicing needs change from month to month, without being locked in.

Do I need to install anything?

No — Simple Invoice Generator runs entirely in your web browser, so there is nothing to download and nothing to install. It works on desktop, laptop, tablet, and mobile, so you can create or send an invoice from wherever you happen to be, whether that is at your desk or on the go straight after finishing a job. Because it is browser-based, there are no updates to manage and no software taking up space on your device; you simply sign in and your invoices, clients, and settings are there. Your company details, logo, default notes, and payment terms are saved to your account, so they pre-fill automatically on every new invoice and stay consistent across devices. This makes it a lightweight alternative to traditional desktop accounting software — you get professional invoicing without the setup, installation, or learning curve those larger tools usually require.

Do I have to give an email address to download the invoice template?

No. The download is a direct link to the file. There is no email gate and no follow-up sequence.

Is there a watermark on the free invoice template?

No. There is one small footer line crediting invoicegenapp.com, which you can delete.

Will the formulas work after importing into Google Sheets?

Yes. The template uses SUM, IF and TODAY, which all exist in Google Sheets and behave identically to Excel.

Can I use the invoice template commercially?

Yes. You can invoice clients with it, modify it and rename it at no cost.

How do I add more than ten line items?

Insert a row inside the existing block of line-item rows rather than typing below the last one. Excel and Google Sheets then widen the subtotal range automatically. Check the total after adding rows.

Template·August 2026·6 min read

Free Invoice Template for Excel and Google Sheets

Four spreadsheet templates with working formulas — the total, tax and deposit calculate themselves. No email address, no signup, no watermark.

Most "free invoice template" downloads are a blank PDF or an image. You cannot type in either of them. The four templates below are real spreadsheets: you fill in the cream-shaded cells and the amounts, subtotal, tax and total due work themselves out. They open in Excel, Google Sheets, Numbers and LibreOffice.

Download — pick your trade

Every file is the same layout with line items written for that kind of work. Grab whichever is closest; you can retype the descriptions.

Photography Graphic design Web development Consulting

Each is a .xlsx file, about 8 KB. Google Sheets imports .xlsx directly — see the steps below. If you would rather have a printed form to fill in by hand, the PDF versions are on each profession's page, linked at the bottom.

Why a spreadsheet beats a PDF template

A blank PDF is the least useful thing you can hand someone who searched for an invoice template. Three things a spreadsheet does that a PDF cannot:

✓

It adds up. Change a quantity or a rate and the line amount, subtotal, tax and total all update. No arithmetic, no transcription mistakes.

✓

It is reusable. Save a copy per client, change three cells, send. A PDF has to be re-created every time.

✓

It still exports a PDF. File → Download → PDF in Sheets, or File → Export in Excel. You get the sendable document at the end anyway.

How to use it in Google Sheets

Download the file above

It saves as an .xlsx file. You do not need Excel installed.

Open a blank Google Sheet

Go to sheets.new, or Google Drive → New → Google Sheets.

File → Import → Upload

Drop the .xlsx in, choose Replace spreadsheet, and click Import data. The formulas and formatting come across intact.

Fill in the cream cells

Your details, the client's details, then the line items. Leave the grey cells alone — those are the formulas.

File → Download → PDF

Set it to Portrait, Fit to width, and turn off gridlines and notes for a clean document.

How to use it in Excel, Numbers or LibreOffice

Double-click the file. That is the whole procedure — it is a native .xlsx, not a converted document. Numbers will ask to convert it and that is fine. In Excel, use File → Export → Create PDF/XPS when you are ready to send.

What is inside the file

One sheet, laid out the way an invoice is read from top to bottom:

Rows 4–9 — who to and who from. Your name, email, phone and tax number on the left; the client's company, contact and billing address on the right.
Rows 11–13 — the meta row. Invoice number, issue date, due date and payment terms. The due date is a formula: it is the issue date plus whatever number of days you put in "Days to pay", so changing 14 to 30 moves the due date for you.
Rows 16–25 — ten line items. Description, quantity, rate, amount. The amount column is =IF(B16*C16=0,"",B16*C16), which means a line with a quantity of zero stays visibly blank instead of showing a distracting 0.00.
Rows 27–31 — the maths. Subtotal =SUM(D16:D25), a tax rate you type, tax =D27*D28, any deposit already paid, and TOTAL DUE=D27+D29-D30.
Rows 33–36 — payment terms and notes, with a reminder to quote the invoice number as the payment reference.

Cream shading marks every cell you are meant to type in. Everything else is a formula and is best left alone.

Three things worth knowing before you send one

The issue date is =TODAY(), so it changes every time you open the file. That is handy while you are drafting and wrong once you have sent it. Before sending, type the real date over that cell — otherwise your archived copy will show today's date next year, and the due date will drift with it.

The tax rate cell is a percentage, so enter it as one. Typing 20% works. Typing 20 gives you two thousand percent.

Need more than ten lines? Right-click a row inside the 16–25 block and insert there — both Excel and Sheets will widen the subtotal range for you. If you type below row 25 instead, the subtotal will quietly ignore it. Check the total after adding rows.

When a spreadsheet stops being the right tool

Spreadsheets are excellent for a handful of invoices a month. They get awkward when you need to know which invoices are unpaid, when you are hunting for last quarter's numbers across a folder of files, or when you are retyping the same client's address for the ninth time.

That is the point at which a spreadsheet costs more time than it saves, and it is what Simple Invoice Generator is for — clients saved once and auto-filled, status tracking for draft, unpaid, paid and overdue, PDF export with your logo, and eight currencies. The free plan covers three invoices with no card required. Until you hit that point, the spreadsheet is genuinely fine, and we would rather say so.

Common questions

Do I have to give you an email address? No. The download is a direct link to the file. There is no gate and no follow-up sequence.
Is there a watermark or a logo I have to keep? No. There is one small line in the footer crediting invoicegenapp.com — delete it if you like.
Can I use it commercially? Yes. Invoice your clients with it, change it, rename it. It is yours.
Will the formulas survive the import into Google Sheets? Yes. SUM, IF and TODAY all exist in Sheets and behave identically.
Does it handle multiple tax rates? Not as shipped — there is one rate applied to the subtotal. For mixed rates, add a second tax row and point it at the specific lines it applies to.

Outgrown the spreadsheet?

Create, send and track invoices in the browser instead. Free for your first three, no card required.

Create an invoice free